How to use site investigations to mitigate the risk of your Field of Play project?

Sep 15|EngineeringBy SPORTENG

A Field of Play design goes through multiple stages before the design engineers deliver documentation ready for the contractor to construct the works.

Continually assessing and addressing risks at the start and throughout the design phase of your project is essential to deliver a project on time and to budget. Understanding the risks and taking the steps to mitigate them, will provide the contractor with a detailed scope of works, which they can develop a more precise construction program and submit a competitive contract sum without the need for allowances to cover the risk of these unknowns. Identification of these risks will also reduce the number of variations throughout the construction phase.

In this post, we will focus on one of the key areas of risk mitigation that occurs in the design phase of your project: the site investigations.

Site investigations

Initial site investigations are critical part of the risk assessment process and, when done right, they may highlight several prominent issues linked to your site that can helped be managed or eradicated prior to the construction stage.

Site investigations can range in cost and in time to undertake so finding the right balance is key, as is the understanding that even with the most thorough site investigations, there will still be unknown risks that need to be considered.

Most works associated with site investigations will occur before the design phase commences to ensure budgets become concise.

Some typical site investigations methods can include:

  • Aerial photography assessment
  • Site walkovers
  • Cadastral feature survey
  • In-ground utility locating
  • Geotechnical investigations
  • Environmental investigation to determine risks associated with contamination
  • Arborist reporting and tree root mapping
  • Engage with locals to establish site history

Pond next to natural turf sport field of play with cars in the backSite inspection organised for the upgrade and development of the Deakin University's sporting facility.

Aerial photography

In recent years services such as Nearmap and MetroMap have been providing access to high resolution and frequently updated images of our cities and regional areas. This imagery can be georeferenced into CAD software giving your engineers a cost-effective method to quickly assess the site and its constraints and can be used to produce high-level sketch designs prior to a feature survey being generated.

There can be times when it can be more important to establish site constraints using this method prior to attending site. This will ensure that when you are on site with your engineers, the time spent will be focused on the critical conflict and tie in points occurring between the design and the existing features.

Aerial view of a Field of Play being built at Deakin UniversityAerial photography taken as part of the upgrade and development of the Deakin University's sporting facility.

Site walkover

One of the most effective methods to start your project on the right foot is to set up a meeting with your engineers and walk the site with them. If they have already produced a concept sketch, make sure you’ve got this on hand to discuss some of the key critical conflict and tie in points. Use this time to reinforce the key project outcomes you and your stakeholders are looking to achieve.

Your engineers will use this time to take plenty of photos of the site. Getting good site photos and sharing these with their team is crucial as they can use their photos to cross reference details within the feature survey.

Cadastral, feature and level survey

A must for any field of play detailed design. Without this data, the design will be nothing more than guesswork. The survey will include details about the site such as:

  • Boundaries of properties with neighbours (titles)
  • Easements, which can include sewer and drainage which cross your site
  • Ground levels
  • Contours
  • Existing structures
  • Fences
  • Overhead and underground utilities
  • Stormwater infrastructure
  • Trees etc.

Whilst the survey will provide a good base to complete detail design some additional steps may be required to gather extra data as there can some gaps in the data collected that may impact your project.

The gaps in data to look out for include and some recommendations to collect this data:

  • Drainage infrastructure without invert levels. Prior to the survey, have someone check that all the stormwater pits can be easily opened and provide confirmation to the surveyor. This will allow them to access the all the pits when they are on site and take line and level points of the drainage pipes and pits.
  • Underground utilities. It’s not often you will have a site with as-built surveys to provide an accurate layout of underground utilities. A ‘Dial Before You Did’ request can help fill the gaps but it comes with its own quality limitations. To provide more accurate utility data, you will need to engage a specialist in service locating.
  • Tree roots. Many fields of play projects come with very high tolerance surface requirements, ensuring that tree roots won’t impact construction and/or the future surface. If there are trees within proximity to your project, you will likely need an Arborist to assess these trees, who can provide further recommendations of Non-Destructive Digging methods to assess existing tree roots.

Service locating

In-ground utilities in their entirety, will not be picked up in a standard Cadastral feature survey. To collect this information additional steps, need to be taken using various methods.

Not all subsurface utility data is collected to the same level of accuracy and the methods used can vary significantly in costs, so understanding the project risk associated with the existing site utilities is important to ensure you collect the right type of data without over-spending for it.

AS 5488-2019 sets out four quality levels Class A, B, C and D, with A being the highest level of accuracy.

Where utilities appear to create high risk conflict points with the project layout may require Class A level of accuracy, this will require non-destructive excavation (potholing) methods to locate the top of service and take a 3d survey point of this location.

Some projects will only require Class D quality level, which can be gathered using "Dial before you dig" (DBYD) plans but this information should only be treated as indicative.

Geotechnical investigation

One of the biggest risks items to your field of play project come from the physical characteristics of soil it is built on due to the cost implications during construction and the risk associated with surface tolerances sporting requirements for most of the of the non-turf fields of play.

Gaining an understanding of these physical characteristics will be completed with a geotechnical investigation. The data from this will be used by your engineers to design the field of play profile and will feed into their 3d design to minimise the costs associated with earthworks.

Environmental investigation

Another large risk item that needs to be considered for your field of play project is the potential for contaminated soils to be present on site. Contaminated soils can add substantially to the costs of the removal of site material or result in timely design changes to reshape the 3d model to keep this material on-site if possible.

Understanding the history of the site is a good first step to establishing the risk profile but beyond this an environmental investigation will need to be carried out to assess the soils contamination levels.

Environmental investigation can be expensive and need to be completed within the material that will be removed from site so speak to your design engineers about the preferred time to undertake such an assessment.

Tree categorisation and tree roots locating

The local flora, such as trees, is often an element to consider when entering the detailed design phase. Field of play project look to maximise usable space so conflict between the location of trees and the field of play layout will occur.

Understanding the types of trees and their root mass is key to reducing the risk associated with damaging the tree during construction or the tree damaging the field of play pavement over time. This is important point to consider because many field of play projects have high tolerance surface requirements, which tree roots could affect resulting in a non-conforming surface.

To assist with this, an arborist will be required to assess the trees and provide advice. Beyond this non-destructive digging and tree root trimming may be required.

Enquiring about local knowledge

Enquiring and respecting local knowledge means exchanging with stakeholders and locals living around the area, and anyone else involved in the facilities maintenance. They usually hold valuable information about sites that the other methods above may not have helped you uncover yet.

This is considered an essential step of a site investigation as it could help highlight conditions on the project that no one knew or heard about before. 

 

Feel free to contact us at info@sporteng.com.au if you have any questions or any feedback on this question: we’re curious to hear your thoughts!

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